How to choose a venue for your corporate event


Picture of people at Conference Buffet

Whether you’re planning a team-building day for staff, a larger meeting for shareholders or a product launch with prospective clients, a corporate event must be carefully managed. Choosing an appropriate venue is the key to getting your corporate event off to a good start. It’s important to ensure you’ve considered every detail.

How many people will be attending?

The number of attendees will determine what type of venue is suitable for your corporate event. If a room is too large, it could signify low attendance and discourage potential new clients. Yet, if a room is too small, it can easily get overcrowded. At Grim’s Dyke, we have several rooms available. This gives you choice and extra flexibility when it comes to hosting your event. This ensures you’ll have access to an appropriately sized space for all your needs.

What type of event are you hosting?

An AGM may require theatre-style seating, with enough space for a hundred guests, whilst an in-house training day may need lots of floor space and open-plan areas. Alternatively, you may require desks and equipment if you’re hosting a meeting with the Board of Directors or clients.

Once you’ve finalised the itinerary, you’ll have a good idea of the ideal environment you’ll want to host your event in. Selecting a venue with a variety of facilities can be advantageous. If you plan to host various speakers or split off into smaller groups, for example, having additional rooms is good to ensure you have the space you need.

Select a flexible layout

Your venue should give you flexibility in terms of how the room is organised on the day of the event. We’ve made it super easy for you to make the right decision, by listing our room capacities and the different layout options. Similarly, you may want to opt for a dining layout if you’re hosting a meal for guests in the evening. When you opt for flexibility, you can modify the layout throughout the day, as needed. Simply let the venue know your requirements in advance, and ensure that’ll be able to accommodate your needs.

Do you need extra facilities?

Facilities, such as car parking, drink preparation and cloakrooms, may not be the first thing you think of, but they are very important. If you’re inviting prospective clients, you’re likely to get higher levels of attendance if your venue is popular and easy-to-access. Similarly, venues which provide a range of facilities are likely to attract more guests, which could boost your number of attendees.

Will you need catering?

Depending on the nature of your event, you may want to host a sit-down meal, a grazing menu or an informal buffet. If so, check whether your chosen venue is able to provide on-site catering or whether you’ll need to arrange for external caterers to attend on the day.

When you choose Grim’s Dyke for your corporate venue, you will have ample parking available for your guests and a selection of menu ideas to suit your budget. We also have on-site accommodation and our beautiful grounds to walk around as well – a perfect opportunity for your guests to unwind and relax, after your event. If you’d like to explore our corporate hire packages, you can do so here.

We look forward to welcoming you to Grim’s Dyke Hotel.

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